Community Managers

This position contributes to the management of associations by managing the day-to-day operations in accordance with Rossmar & Graham's policies for carrying out the mandates of each Association's Board of Directors.

• Oversee service contracts for goods and services
• Be familiar with association financial statements and delinquencies
• Assist bookkeeping with information which will assist in collection of funds
• Assist Board and committees with financial planning
• Be familiar with CC&R's and plat maps for associations
• Make weekly inspections of common areas and ensure all maintenance standard requirements are met
• Order emergency repairs on common elements
• Document pertinent matters such as location of water meters, sprinkler control valves, etc.
• Ensure effective maintenance and operation of amenities
• Secure necessary supplies and inventory for timely replacement.

Applicants should have excellent customer service skills, be self-motivated and enjoy working in a fast paced environment. Experience is a plus.

Administrative Assistant

This position will be responsible for performing the following duties:

• Assist 4-5 managers with daily operations of Association business
• Process mail, e-mail, voice mail and faxes frequently throughout the day;
• Maintain service logs for maintenance calls; maintain roof leak logs, maintain architectural log and requests
• Type correspondence and management reports; file; prepare and send mailings, including using a folding machine
• Prepare for annual meetings including Board binders
• Set up new account files
• Maintain and keep Minutes Books up-to-date
• Handle all homeowner certification requests and PUD forms
• Accompany community manager to properties to gain a better understanding of property.

Accounts Payable Specialist

This position will be responsible for performing the following duties:

• Data input
• Print checks and prepare Board packets with checks for signatures
• Balance verification
• Prepare account set-up folders for new associations
• Prepare vendor reports for existing accounts
• Prepare year-end 1099 process
• Pack all year-end payables files for audit and tax purposes
• Bank research
• Filing and mailing

Accounts Receivable Specialist

This position will be responsible for performing the following duties:

• Make daily adjustments to owners accounts
• Research payment issues
• Process homeowner's proof of cancelled checks
• Process NSF adjustments
• Trustee sale notations and tracking (daily)
• Post in-house payments
• Filing and deposits.

Association Accountant

This position requires cash and accrual accounting skills and will be responsible for performing the following duties:

• Prepare and review community association financial statements, P&L variances, bank reconciliations, bank issues and journal entries.
• Account transfers
• Monitor bank account balances
• Input annual operating budgets
• Prepare year-end reports
• Assist Customer Accounting Controller.

Collection Analyst

This position will be responsible for performing the following duties:

• Analyze and interpret information on legal documents
• Prepare cases for court and attend court as necessary
• Prepare monthly status reports
• Respond to homeowners, attorneys, court personnel, Board members and/or fellow employees in a professional manner
• Attend Board meetings
• Attend educational seminars to ensure compliance with changes in the law
• Complete any task requested as necessary to get the job done.

Experience in 90-day plus collections is a must; thorough knowledge of the Fair Debt Collection Laws and legal experience on civil judgments is helpful.